Tour Details

Starting in the Tours Module, there is a dedicated TourTools Online tab that allows users to manage & publish information related to the Tour. On this tab, you will find 5 sub-tabs as described below.

The TOUR INFORMATION Tab
This tab allows you to manage (see image above) information to be displayed on your website’s tour page. This includes a tour description, a tour image, and special features of the tour.

The DOCS FOR DOWNLOAD Tab
You can attach catalogs or brochures using this tab. Users can then download to view print or view offline.

The INSTRUCTIONS & CONFIRMATION TEXT Tab
This tab allows you to control the verbiage that displays in certain areas of TourTools Online – in the Booking Notes section as well as right above the invoice.

The GROUPS Tab
This tab allows you to set up Web Codes to use for private tours and/or to segregate bookings for a tour that has multiple group leaders.

The PUBLISHING Tab
This tab controls how tours are displayed on the website. You can select if a tour is available publicly or not. Unchecking “Publish Tour to Website” and refreshing web page, will show how the tour has been removed from the list. Publishing a tour is as easy as checking a button. This does not apply to group tours which require usernames and/or passwords to access.

Publish Tour to Website
If the box is checked, the tour is published on your website and available for booking. When the box is un-checked, the tour is no longer published on your website.

Publish Packages to Website
You may have one or more internal packages that you do not want displayed on the website. Packages can be removed if sold out or running low on availability.

The OPTIONS & SETTINGS Tab
This tab allows you to toggle certain TourTools Online options and settings for the tour. More details on what each setting controls to be added soon.

Other Primary Tabs of Note in the Tours Module

The PAY DEADLINES Tab
The Tours module contains a Pay Deadlines tab, where you can manage the list of deposits, deposit dates, deposit amounts, cancellation penalty dates, and cancellation amounts. If the tour is published to TourTools Online, this information is pushed out to your website and displayed when a traveler or group leader books the tour.

If you have any questions that are not answered here Contact TourTools Support for assistance.