Cruise Packages

This section provides a detailed guide on setting up cruise packages in TourTools, focusing on managing cabin types, costs, and related services for cruise company vendors. Understanding how to input and manage these details will ensure accurate package creation and pricing.

Setting Up Vendor Records for Cruise Companies

1. Accessing Vendor Record:

• Navigate to the Vendor record section for the cruise company you are working with.
  

2. Creating Contracted Service Records:

• For each type of cabin you are holding on a given sailing, create a Contracted Service (CS) record.
• Enter the costs for single, double, triple, and quad occupancy based on your needs. Ensure these are inputted as PER ROOM, PER STAY.
• Inventory each cabin type to keep track of availability and bookings.
  

Creating Packages for Each Cabin Type

1. Initial Package Creation:

• Create a separate Package for each cabin type you offer.
• Start with one cabin type, including all the necessary services such as the CS record for the cabin, airfare, port charges, tips, taxes, and transfers.
• Ensure that all inclusions are based on the quotations and terms provided by the cruise line.
  

2. Duplicating and Modifying Packages:

• Once the first package is complete, duplicate it for other cabin types.
• Swap out the CS record to correspond with the new cabin type.
• Review and adjust other services as needed, though many will remain the same across different packages.
  

Additional Considerations

1. Prorating Expenses:

• If you need to prorate expenses for a tour manager or group leader over all packages, be aware this is a more complex process. It may require a “show and tell” session to fully understand and implement.
  

2. Dealing with Gross Rates:

• Some cruise lines quote gross rates with commissions paid upon sailing. If this applies to you, a dedicated video is available to guide you through the setup.
• Though more complex, understanding this process is crucial for accurate financial management and commission tracking.